Strategy Plan for Managing the

J11A M1 – A5 Interchange Project.

Created and Proposed by

Phill Harvey EDFE Project Manager

Dated 12th. June 2010

Background.

The Junction 11A M1/A5 Interchange Project is a Highways Authority
(HA) wholly funded project where EDF Energy Networks have been charged with
carrying out works to divert the electrical network in the area to allow
highway construction works to be carried out.

The area of the diversions encapsulates network at the
following voltages, 132kV, 33kV, 11kV, LV
and some other services such as street lighting. These networks are both
overhead (Pylon & Pole structures) and underground. The vast majority of
the network to be moved is situated in arable land but does include road and
rail crossings.

The delivery by the Capital Programme Bury IDT of this
project will be led by Phill Harvey EDFE PM supported by the resources of the
following workstream contractors:

Carillion
Utility Services (CUS) WS2 (Underground Works)

Babcock
Networks Ltd. (BNL) WS3 (Pylon Works)

Freedom
Power Services (FPS) WS5 (Pole Works)

with the additional services of the
following project team group(s)

Turner
& Partners (T& P) - Keith Wade (Wayleaves)

Freedom
Technical Services (FTS) - George Hudson & Jon Bruford
(Network & Project Design)

EDFE
Wayleaves Managers Ian Mathews & Sandy Jackson

EDFE
SPM – Dave Liddle

Construction,
Design Management Coordinator – TBC

EDFE
Project QS – TBC

Delivery Timescales for this project are limited when all
factors of the project are considered but the following milestones have to be
met to satisfy the HA requirements of this nationally important infrastructure
development.

Planning,
design and construction costing phase complete by December 2010

Project
Construction Phase Mobilisation January 2011

All
networks with the exception of the 132kV PVA Dual Circuit (foundations
complete) moved and energised. All redundant equipment removed and
disposed of. This phase complete by November 2011.

PVA
diversion complete and site demobilisation July 2012

Project
closure August 2012

Initial Project
Scope.

Network

Voltage

Work to be done (including conductor/cable transfer,
energisation and dismantlement and removal of redundant equipment, where
applicable)

Principal Delivery Team(s)

When required to be completed

Dual Circuit
PBA Route

132kV

Erection of two new terminal towers with dual 132kV
underground cables between them on a diverted route.

CUS & BNL

By August 2011

Dual PVA
Route

132kV

Installation of four new towers on a diverted route

BNL

Foundation & Tower Erection by October 2011. Transfer
and completion by June 2012

Sundon – Chaul End FCC x 3

33kV

Divert and replace existing cables between Sundon & Vauxhall Plant and link into the Sundon – Chaul End FFC
replacement Scheme

CUS

By April 2011 (TBC)

Sundon – SKA Dual CCT O/H
Line

33kV

Divert existing 33kV O/H line including Network Rail xing by replacement with u/g cable into the same position
as the Sundon – Chaul
End FFC Diversion

CUS & FPS

By April 2011 (TBC)

LV/11kV Network in Luton Road area

240V/415V & 11kV

Divert and replace with underground network within road
construction zone

CUS & FPS

By April 2011 (TBC)

Project Management.

The management of this complex project will be led by EDFE
and it is expected that each member of the representative groups will
contribute to the safe delivery and management of this project and not just
their particular elements of the works. EDFE views this as an Integrated
Delivery Team (IDT) project and as such any claims for additional management of
others will NOT be sanctioned as this is already covered in the IDT contract
process. All workstream contractors (and others) will
work to ensure the safe and satisfactory delivery and management of this scheme
and this strategy will be endorsed by the senior management of each of the
representative groups. All members of this project are reminded that this is a
government led scheme and that as such EDFE are required to deliver this
project in a safe, cost effective and timely fashion. Failure to meet this
criteria will reflect badly on EDFE and as such the project team, represented
companies and individuals will be judged on their performance prior to, during
and after the various phases of the project.

Safety Management.

As is normal for all EDFE projects this project will be
carried out under CDM Regulations and a F10 notification is now being prepared.

Since the majority of the works in 2010/2011 are being
carried out by Carillion, CUS will be the designated Principal Contractor role
and be responsible for the management of safety on site until the completion of
their works and handover to BNL for the 2012 works.

The EDFE PM is the nominated client and the project
designated CDMC will work with him and CUS to ensure that safety processes are
adhered to. All project team members are expected and instructed to assist and
contribute to this process.

All methodology and method statements are to be agreed by
CUS and the CDMC in advance of ALL works and it is expected that the vast
majority of these will be created, reviewed, authorised and in place by
December 2010 whilst recognising that they will be subject to review and change
prior to that actual task/work taking place to ensure that they reflect the
current conditions and methodology.

Additional safe practices and methods have been identified
in this strategy proposal and details of these are described below.

Finally it should be noted that their will be additional HA
project groups working in the location of these works and the project team will
have representation on this Joint Utility Group (JUG) which ensures that the
safety of all is maintained along with effective management of the overall
site. A programme of regular weekly meetings will be issued and a senior member
of the Project Team WILL be required to attend these meetings on behalf of the
project and EDFE.

Financial Management.

As described in the background section of this document,
this is a totally HA funded scheme and as such the clear and concise financial
management of this project is a paramount delivery objective, both in the
planning/design stage and in the construction phase. Any shortfalls in this
process will damage reputation and/or lead to a non-recoverable cost to EDFE.
To ensure that the project team manages this effectively the following criteria
will be rigorously enforced by EDFE.

Target
costs for each phase will need to be accurate and reflect the actual out turn
costs for the works;

Target
costs will have to demonstrate that they are robust and cost effective.
All Sub-contractor quotes will be presented along with the Target Cost or
prior to it’s issue to the EDFE QS & PM
for approval. Works that are outside the main project scope e.g.
Replacement of removed fencing or non-project improvement works, etc, etc
will not be carried out by the main project staff unless it can be
demonstrated that it is more cost effective to do so;

If
works can be carried out by another workstream
contractor making up the project team then this as a default will be
passed to them without an uplift in cost;

All
costs must me submitted in a timely fashion and the expectation is that
the monthly application for costs will be fully auditable at that time.
EDFE recognises that to some this will represent a challenge to some BUT
that is the nature of the project and how we have to deliver our
applications for payment to the HA.

Any
changes of project scope MUST be agreed by the HA prior to implementation,
it is therefore crucial that all scope changes are dealt with efficiently
and effectively as soon as they are identified. This puts extra emphasis
on the Project Planning and Design Phase of the scheme that all elements
and costs are clearly identified prior to submission of the Construction
Plan and costs to the HA in late November. EWN of any potential changes or
threats to the project will need to be transmitted to the HA Project
Manager on a daily basis and a full analysis of the problem or scope
change will need to be prepared for the next weekly meeting. A process for
dealing with immediate project critical problems will be agreed with the
HA and one of the first questions that will be asked is ‘Could have
been this predicted?’ therefore future assessment and planning is a
key deliverable of this project;

EWN
for delays caused by other members of the project team will not be
tolerated and will not warrant a response from the EDFE PM or QS. It is
the expectation that the project team will manage and cooperate on all
levels and failure to do so will be escalated to EDFE senior management
immediately for action. All EWN must contain sufficient information on the
implications of the event i.e. delays to programme, cost or quality for a
robust way forward to be made by the EDFE PM or others;

All
EWN’s to be logged on the Project Database and notified to the
Project Programmer for inclusion on the Project Plan;

It
is the expectation that this project will be fully audited by not only
EDFE but also the HA who represent the taxpayers and therefore all
information MUST be presented in a clear and concise form and have a full
auditable record of the what, why, when, who and where of the project.

The project deliverables and the
requirements of the project will be encapsulated in the respective Work Package
Order that will accompany the Purchase Order recognising that this will not be
an exhaustive list but an indication of the spirit of the management of the
scheme. All efforts will be made to ensure that all elements of the scheme will
be covered in this document or fall into the ‘spirit’ of the
contract. To ensure that this criteria is met the Project Management Plan for
the scheme needs to be robust to ensure that all elements have been planned or
considered. Failure to identify all elements of the works will lead to the
default position of disallowable costs by EDFE unless they can be proved that
they could not be identified and or were beyond the ‘experience’ of
a reputable designated workstream contractor carrying
out works under the agreed NEC Contract currently being operated by the IDT.

Managing Safety.

A key deliverable of ALL EDFE projects is Zero Harm and Zero
LTA’s and existing practices which are always being reviewed and improved
are deemed to be suitable for working on the majority of sites and the same
applies to the J11A Project. Not withstanding existing practices and procedures
the complexity of this project has identified additional measures need to be
implemented to build on this.

It is therefore proposed to implement the following measures
to reduce the risk of a safety breech. This is not an exhaustive list and each
of these identified processes/procedures is subject to discussion and final
agreement and as the project develops there will be more added by all
stakeholders.

All
circuits will be identified by project unique names to ensure that
communications relating to similar named circuits are not confused leading
to a potential incident. It is a simple tool to ensure that communications
at all levels are clearly communicated and understood. Outage Bookings and
communications WILL NOT use Project Designations but EDFE Circuit
Designations as required by DSR 2010. Formal Contract Documentation such
as EWN, WPOs, POs etc will similarly use the
correct descriptors and not the Project Designations.  JUG communications will use Project
Designations (subject to agreement) and it is hoped that they will use a
similar system to identify their areas of work to the Project Team. It is
based on using the grid systems second route designation letter and the
International Alphanumeric System e.g. PVA equates to Victor. Other
voltage systems use female first names (with more than 6 letters) as the
project is predominately staffed by males and therefore removes the
possible threat of misunderstanding of a person’s name with a
network.

No

EDFE Circuit
Designation

Project Designation

1

Sundon – Luton South PBA 132kV Circuit

Bravo 1 and 2

2

Sundon – Houghton Regis
PVA 132kV Circuit

Victor 1 and 2

3

Sundon – Chaul End 33kV FFCs 1, 2 & 3

Sarah 1, 2 & 3

4

Sundon -  SKF 33kV Dual Circuit Overhead
Line (currently operating at 11kV).

Kirsty 1 and 2

5

Sundon – Lewsey 33kV Dual
Circuit Tower
Line

Tasha 1 and 2

6

Sundon – Chalton Cross Farm 11kV Overhead Line

Abigail

7

Sundon – Chalton 11kV Overhead Line  (No works on this)

Victoria

8

11kV Overhead Line Spur to M1 Lighting L8 PMT & LV U/G
Cable

Paulene

9

11kV Overhead Line Pole 27 Area (TBC)

Margaret

10

11kV Overhead Line Calcutt Farm
Spur

Lorraine

11

LV Overhead
Line Luton Road

Juliette

12

11kV Underground
Cable Luton Road

Catherine

13

LV
Underground Cable Luton Road

Natalie

14

HV/LV Network Thorn Farm Area (TBC)

Brigette

15

HV/LV Network Grove Farm Area (TBC)

Georgina

16

HV/LV Network Chalton Cross Farm
Area (TBC)

Racheal

17

HV/LV Network
Kestal Way Area (TBC)

Evelyn

18

19

20

21

22

400kV NGC Tower Line PYJ (No works on this)

Yankee 1 & 2

23

400kV NGC
Tower line ZA (No works
on this)

Alpha 1 & 2

A
full weekly team briefing will be held at the start of the week,
information from the Friday JUG Meeting will be encapsulated into this
briefing to ensure that inter-team and external team safety knowledge is
shared. On a daily basis there will be a 15 minute all attend pre-start
meeting for the project, followed by isolated task/WS related Risk
Assessment (POWRA) meeting as per the norm.

There
will be combined team safety audit once a week. Programme to be issued as
part of the Project Planning

Carillion
Utility Services will operate as the Principal Contractor until the
completion of their works and then Babcock Networks Ltd. will take control
of the works following an agreed handover. They will be responsible for
the site induction of others who can demonstrate that they have been
safety inducted for working on EDFE schemes. Personnel who cannot
demonstrate that they have not been inducted will be required to take part
in a Full CUS Induction followed by a Site Specific Induction. Others will
be required to be directly supervised following a Site Specific Induction,
until they have been Fully Inducted or their works are complete.

ALL
Staff and visitors will be required to log on and to log off site,
whatever the duration of the visit. A signature will be required for each
entry and departure.

All
incidents will be directly notified to AIRLine
before recording on the respective WS own systems. In the event of an
injury requiring medical attention (more serious than a paper cut or
graze) ALL staff will stand down for a Safety Briefing. Ensuring they have
made their work space has been made safe and secure before attending. If
necessary an individual will be left at the location of the work to guard
the site whilst the rest of the team is briefed. These persons will briefed
as soon as possible that same day.

All
staff will make use of the AIRLine and other
reporting systems where they identify a near miss, a potential safety,
operational, quality or other defect. If they identify a risk/event from
other JUG staff working on or near the site, they WILL escalate the matter
to their Line Manager who will raise the matter with the respective
operator and/or the JUG in a timely manner reflective of the nature of the
incident.

Site Offices and
Compound.

The planned location for this complex is at the recently
partitioned area at Sundon Grid. This is a large area
with palisade fencing and a large gateway. Efforts will be made to improve this
location prior to full mobilisation to allow full operation from Day 1. Plans
are now being prepared to provide essential services, such as water, electric
and telephone as well as additional security measures well in advance of Day 1.

It is proposed to ‘free issue’ this facility but
the principal Contractor will be required for the operation and maintenance of
this complex. The project team will inhabit this complex and there will be no
demarcation of responsibilities or areas, it is envisaged that this complex
will be mostly open-plan for the management with separate meeting rooms for training
etc. The exception being the provision of a SAP office which will be separate
to the main area to allow a ‘quiet area’ for Safety Documentation
and Operational Switching Bookings as well as providing a secure area for
Safety Documents and Equipment. The Welfare Unit will be separate from the
project office, to ensure suitable conditions for the management of the
project.

Plans for the design of this complex are to be developed but
it is envisaged that it will be a combination of two story buildings and a
large one story facility.

At this point it has not been decided what the full extent
of the ‘Free Issue’ will include but it has been recognised that
this is a two year plus project and therefore indications that it may be more
suitable to purchase rather than rent the buildings and some of the fitments is
high on the agenda. Consideration is being made that the use of this complex
may extend after the completion of the J11A Project e.g. Sundon
– Leighton Buzzard 33kV Augmentation Project.

The elements of Site Security are addressed in the section
below but a yardman will part of the services provided by CUS to all users of
this complex. Notification of proposed deliveries to this person and the
provision of assistance in unloading etc will be the responsibility of the WS
provider that the delivery/collection relates to. Until such time as a decision
on the ‘Free Issue’ by EDFE is made CUS should provide quotations
for delivering this complex as either a rented or a purchase option

Site Access Times and Conditions are in place at Sundon Grid and these cannot be changed without
consultation and agreements of local residents as well as NGC and other site
stakeholders. Therefore the planning of any operations need to reflect these
access times and the conditions that apply. Parking is only allowed in
designated locations and at NO time will vehicles be allowed to be parked along
the access route to the NGC and EDFE Operational sites or access routes to the
Network Rail or farmland at this location.

Discussions for sub-sites are underway with various
stakeholders. Initial feedback is that there is a large area alongside the Luton Road (North)
in Chalton for waste away and new aggregates which
require minimum security requirements to be installed is good subject to an
agreed fee.

Site Security.

It is proposed to recommend that this project is used as
part of the Feasibility and Assessment for using a Designated Principal
Contractor for Security (One of the improvement initiatives of the ICM project)
being discussed on the 15th. June 2010. It is envisaged that
allowing one or more companies to provide this project with a total security
plan as part of the assessment and feasibility of this initiative will benefit
both projects even though site security may eventually be supplied by CUS on
this project. Luton is an area with a high
crime rate and Sundon Grid has suffered several
incidents in the past that demonstrate the risks of operating in this area.
Provision of a Site Security Plan will allow the EDFE PM to factor in a correct
level security measures into the project and give a benchmark on the costs of
project security for this scheme, which has to be demonstrated to the HA.